eMessaging Compliance for HIPAA Security, PCI Audits and Security Requirements

KRAA provides a quick, easy and economical email, IM and messaging archiving system that meets the rigid mandates of the SEC, FINRA, PCI Audits, HIPAA Security, SOX, and the Federal Rules for Civil Procedures (FRCP). Standard email archiving solutions don’t satisfy the regulatory, discovery, and retention requirements for electronic records, which means an automated email archiving solution is necessary. our eMessaging Compliance Manager safely stores your messages off-site and makes it easy to fulfill e-discovery and audit requests.

The Electronic Messaging Compliance Process

• CAPTURING - Mail is authenticated prior to entering the Compliance Manager and prior to removal from client server.
• • Flexible Interface - Messages may be filtered by type of message and sorted by date, subject, sender, or randomized to facilitate review.
  • Record of Review - Preserves an audit trail - time, date, reviewer ID and reviewer comments are automatically recorded. Percent of mail reviewed is clearly visible.
  • Automatic Keyword Message Scoring - Messages are automatically scored on retrieval and displayed hierarchically based on a customer defined keyword list.
  • Custom/Keyword Search - Search by custom terms or keywords. Store search parameters for future use.
  Secure Accounts - Unique log-ins permit access to assigned mailboxes only.
• • Permanent Archive - The permanent archive written to WORM media contains all messaging, a compliance officer audit trail, an index and a digitally signed numeric hash of all data that ensures the integrity of the archive volume’s time period.
  On-line Archive - Correspondence is available through an SSL secure internet connection for review in Perimeter’s Compliance Manager for 30 days (default time can be customized). After 30 days it is written to WORM (Write Once, Read Many) media. Data can be kept online indefinitely for viewing while reviewed data is written to WORM media to meet third-party and near-at-hand access requirements.
• STORE - A WORM archive is delivered to the designated company recipient and a duplicate is stored in an off-site secure storage facility for 3 years (or as contracted). Barcoding of WORM media archive discs assures accurate record-keeping. WORM disk delivery is tracked by date and signature.
• ACCESS - Archive disks are retrieved for authorized requests.